How can Inchecksysteem adapt to this?
What about events in the future? The year 2020 brought significant changes for event planners due to COVID-19, as the events industry came to a standstill. Festivals, fairs, conferences – everything came to a halt. In the summer, there was a glimmer of hope as things improved, and it seemed like small events might resume. However, as we approach the end of the year, the regulations have become even stricter. As 2021 approaches, what lies ahead for the events industry with COVID-19 still present? We can accept the current situation, but we can also look ahead to the future – during and after COVID-19. Inchecksysteem, of course, continues its operations. But what exactly does the registration system/event planner Inchecksysteem do?
Inchecksysteem
Inchecksysteem is less than a year old. We assist companies of various sizes in organizing events more efficiently and easily. This is achieved through the use of a user-friendly and reliable system. Together with Inchecksysteem, a customized package is created, taking into account the factors the system should encompass. Subsequently, a cost estimation is provided, and they are granted access to the app. This app can be downloaded by event attendees. The system can then monitor the number of people inside the venue at any given time, track the products purchased, and determine the availability of parking spaces. Additionally, the system can distribute consumption vouchers, register parking tickets, and provide event information to attendees. These are just a few examples of what Inchecksysteem can accomplish for an event. In fact, Inchecksysteem offers a plethora of services bundled into one product.
How do you perceive events in the future?
What are the current trends in the events industry? Which trends are on the horizon, and how can a registration and/or event planner adapt to them?
Let’s first explore the latest trends in events. There are a total of five trends that a registration system/event planner, such as Inchecksysteem, can addres. These trends are as follows:
- Event organizers are taking on a broader range of responsibilities.
- All-inclusive solutions are gaining popularity.
- Sustainable event organization.
- Virtual events.
- Shifting from flat data to event intelligence
Now, let’s delve into each trend and how it impacts an event planner or registration system.
Trend 1: Event organizers are taking on a broader range of responsibilities.
This trend implies that event organizers are taking on more responsibilities as the field and market continually evolve. This doesn’t mean that one person needs to excel in every area; rather, it is essential to work with the right expertise. This way, event organizers can better align with their respective fields.
How can a registration system/event planner like Inchecksysteem help in this regard? Inchecksysteem already handles numerous tasks, alleviating concerns for event organizers. Despite an increase in responsibilities, organizers can manage them more efficiently and easily with the assistance of Inchecksysteem.
Trend 2: All-inclusive solutions are gaining popularity.
This trend is closely related to the one mentioned above. As event organizers, you don’t want to deal with too many software tools or encounter unexpected invoices. All-inclusive solutions are now highly sought after, as well-organized events lead to better outcomes.
The registration system
Here, a registration system/event planner like Inchecksysteem can be of great help. Inchecksysteem allows event organizers to streamline their tasks. With a user-friendly and reliable system, Inchecksysteem tailors a package based on the factors required. Following this, a cost estimation is provided, and event planners gain access to the app. This app offers attendees various possibilities. Attendees can download the app, which provides them with all necessary event information, including any changes to the schedule. Moreover, the system monitors the number of people inside the venue at any given time and the availability of parking spaces. It can also distribute consumption vouchers, register parking tickets, and offer other features. Inchecksysteem truly provides an all-inclusive solution.
Trend 3: Sustainable event organization.
Sustainable events have been an important trend for some time now, but event planners should not only focus on eco-friendly locations and recycling. E-tickets are also an example of sustainable event organization. A registration system/event planner like Inchecksysteem can greatly contribute to sustainability. Companies no longer need to deal with paper forms; everything is digital. During the event, guests no longer require paper tickets, and paper consumption vouchers are eliminated, leading to less waste.
Trend 4: Virtual events
Especially in 2020, event organizers had to carefully consider how to plan an event when large gatherings were restricted. Virtual events have been a well-known trend, but they have gained even more prominence this year. How can event planners organize virtual events? What will events in the future look like?
A virtual or digital event, according to Sjors van den Camp, Business Unit Manager at Online Seminar, can last up to 2.5 hours, including a break. For example, a conference can be conducted through screens, requiring a variety of content to keep participants engaged. Nobody wants to stare at a computer screen for too long or watch the same thing repeatedly. Event planners must, therefore, ensure a mix of live presentations, pre-recorded videos, or speakers joining remotely. Interaction with the audience is also crucial, and a chat function allows attendees to ask questions. However, the technology must be excellent to facilitate seamless interactions.
What can a registration system/event planner like Inchecksysteem do in this context?
Even though the check-in process is different in a digital setting, it is still necessary. Knowing who the attendees are and how many there are is crucial. After a digital event, gathering feedback from attendees is essential. For this purpose, attendee data is necessary. Inchecksysteem can provide this. Additionally, the system can keep attendees informed of developments, such as online delays, through the app. Attendees will be up-to-date with all relevant information.
Inchecksysteem also provides general automation. For example, during a conference, there is often time pressure and things rarely go as planned. Inchecksysteem can help manage this, freeing up the event planner’s time to focus on critical aspects of event organization.
Even during this COVID-19 period, a registration system/event planner like Inchecksysteem remains highly valuable.
Trend 5: Shifting from flat data to event intelligence
The final trend emphasizes that technology has advanced significantly in recent years, providing many tools to enhance event organization. These tools include guest registration systems, event apps, and CRM systems.
This trend aligns with the functionalities that a registration system/event planner like Inchecksysteem offers. Many companies will seek such solutions, and they will be increasingly utilized.
Despite the challenges faced this year, we can all look to the future of events with optimism!